Administrative Assistant

Job Description:

HTS is seeking an Administrator who enjoys variety and involvement. The Administration Assistant will support the team by performing administrative, data entry and general office responsibilities. You are self-driven and bring energy and initiative to collaborate with the Controller and accounting team in achieving success. This is an opportunity to gain experience in a professional environment. Attitude and potential are more important than experience. We provide and support growth opportunities for those who show initiative and work ethic.

Tasks, Duties & Responsibilities

• Manage filing of documents
• Data entry for accounting-related projects
• Track invoices
• Credit card reconciliation
• Receive, sort and distribute mail. Prepare courier packages
• Order supplies
• Co-ordinate building maintenance
• Assist reception when necessary
• Track and update vehicles in company fleet
• Initiate the gathering of information and material for creating reports and presentations
• Proactively prepare time sensitive and confidential materials e.g. meeting agendas, reports, spreadsheets, documents and correspondence, as requested by the Controller

Qualifications/Skills:

• College degree or working toward university degree or college diploma
• Computer savvy is required; proficient with MS Word, Excel and able to learn new systems
• Administrative experience is preferred
• A progressive mindset; goal-oriented, keen, eager and willing to learn
• Take ownership of responsibilities, can work with minimal supervision, and take pride in producing quality work that contributes to team success
• Highly organized and accurate worker who pays close attention to detail
• Understand how the details fit into the big picture of a project and organization
• Adaptable; able to work in a fast-paced environment while managing multiple tasks
• Use common sense when problem-solving; can assess a situation decisively, take the best course of action, and resolve issues
• Strong written and oral communication skills; ability to interact and communicate effectively with different types of people at all organization levels
• Own a vehicle

About Us:

• HTS Engineering is the largest independent commercial HVAC manufacturers’ rep in North America, with 16 offices in the US and Canada (head office in Canada).
• HTS has many proven years of success and we continue to expand. We recognize talented people, invest in them and expand their roles as they prove themselves
• We have created a friendly, fair, and professional environment where employees enjoy their work.
• We take great pride in “delivering real success” to our clients and believe it is only through a fully engaged team of employees that we are able to do this
• We offer a competitive remuneration and benefits package
• We value work/life balance

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, HTS Engineering is an equal opportunity employer. HTS welcomes and encourages applications from Aboriginal people, visible minorities, women and people with disabilities. Accommodations are available upon request, for all aspects of the recruiting process