Records Management & Archives

Responsibilities:

• Ensures information quality, integrity and reliability throughout the department by following established best practices and processes
• Manages archival project records within Document Mangement System (DMS) to maintain workflows that facilitate efficient access to information (weeds Bluebeam sessions as required)
• Works collaboratively with sales teams to support the take-off and project management workflow process through Bluebeam Revue
• Maintains paper files and drawings to facilitate access for users
• Weeds paper drawings in archives
• Prepares digital documents in Bluebeam by following established archives workflow
• Resolves technical problems with Bluebeam software and support internal sales departments by demonstrating a thorough understanding of each salesteam’s unique workflow
• Tests Bluebeam features with HTS process for bugs, time efficiency, or to facilitate workflow;
• Customizes Bluebeam workflows and tools to facilitate Bluebeam work for teams / users
• Outreach / training; Organizes and conducts Bluebeam training sessions; Creates “help” resources and instruction guides for HTS Bluebeam users;
• Manages the maintenance of Bluebeam studio sessions, i.e. weeds sessions for jobs that are not quoting, cancelled or lost or Projects that are paid
• Provides ongoing technical support for Bluebeam users through ticketing system
• Coordinates phases of Bluebeam implementation across the organization i.e.:  maintains Master list of users, coordinates install of Bluebeam for user with IT etc

Qualifications/Skills:

• Microsoft Office - Excel – complex formulas, pivot tables, basic macros etc.
• Microsoft Office – Sharepoint – experienced with document management
• University Degree in Library Science or Master of Archives (or suitable equivalent)
• Hands on experience with ERP and CRM systems
• Experience building digital systems and web resources for Archives (online databases, online forms and library catalogue)
• Extensive working knowledge of archival and records management principles and best practices, especially as related to digital records preservation and digital record keeping and traditional record keeping systems.
• Excellent knowledge of the technical requirements for digital preservation, including hardware, software, metadata schema and file formats.
• Demonstrated ability to work collaboratively as an effective team member
• Ability to be flexible and adapt to changing job priorities.

We offer:

• HTS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
• HTS Engineering is the largest independent commercial HVAC manufacturers’ rep in North America, with 16 offices in the US and Canada (head office in Canada).
• We have created a friendly, fair and professional environment where employees enjoy their work.
• We take great pride in “delivering real success” to our clients and believe it is only through a fully engaged team of employees that we are able to do this.
• We will train, develop and promote those who demonstrate they are worthy of our investment.
• We offer competitive salary and benefits

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, HTS Engineering is an equal opportunity employer. HTS welcomes and encourages applications from Aboriginal people, visible minorities, women and people with disabilities. Accommodations are available upon request, for all aspects of the recruiting process.